There are theories and there are theories, when it comes to good supply
techniques. Some people hold that the best way to source your janitorial
supplies is to shop around, weighing a bargain here against a cut price
offer there until you’ve properly stocked the office cleaning cupboard
or restaurant supply area. The savings, they argue, that you can make if
you take the time to go from supplier to supplier, measuring price
differences, haggling with customer services over the phone, swapping
individual suppliers of particular products when you find out they can
be had cheaper somewhere else: the savings you can make are large enough
to justify the time spent looking.
Others would argue that going to all that trouble, measuring up the
prices, delivery charges and times, of different suppliers, represents a
pretty huge waste of person hours against the possible savings you can
make. Janitorial supplies, they’ll tell you, ought to be sourced from a
single point: a supplier you can build a good relationship with, and who
will be able to supply everything you need for an overall price that
probably beats the individual discounts landed by our hypothetical “all
over town” shopper.
It’s a basic rule of purchasing, this – successful buying in bulk
happens when you find a good supplier and stick with them. Two things
happen, after a company has been sourcing its cleaning products from a
single place for a little while: first, those products get placed on a
regular order list, which means even less time is spent working out what
to buy every week; and second, the company holding the janitorial
supplies starts to develop a proper supply relationship with the
business doing the buying. A proper supply relationship usually entails
ad hoc discounting, loyalty benefits and access to repeat customer only
special offers. All things that far outweigh the dubious savings
garnered by a company that trots round the houses every week looking for
individual bargains.
Cleaning products are probably one of the highest turnover items in any
company inventory. Cleaning happens daily in every good business,
whether it is a customer facing concern or not: and that requires an
awful lot of powder and lotions and dilutions. Janitorial supplies are
in constant demand by the end user, which means they are constantly
having to be ordered – if one is ordering them from multiple locations
(not to mention locations that change every time a new offer is found
somewhere else) then one is going to end up spending a huge proportion
of the working week just looking for outlets that sell the right stuff
at the right price.
On the other hand, patronising a single stockist for one’s janitorial
supplies ensures quick re-ordering and a constant tab kept on what is
and what is not in stock at any given time. Plus, the cleaning products
held by a single company will all be complementary – so all the hardware
they sell will work fine with all the preparations and dilutions.
You could save money by shopping around endlessly – but at what time
cost? Using a single supplier for cleaning products is time effective as
well as cost effective.
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